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| December 1 -- Requests for 50% of allocation are due |
| March 15 -- Requests for remaining 50% due |
Departmental allocations will cover department-generated book requests, Reserve orders, and non-print items.
Departments will be informed monthly regarding the status of their Department Allocation and will be notified when their funds are exhausted.
Unused Department Allocations will be used by the library faculty to strengthen the collection according to current needs.
If department requests exceed the Department Allocation, requests will be held for the new budget year unless return is requested by the department for reevaluation.
GENERAL INFORMATION
The
2008/2009 library base acquisitions budget is $737,376.00
The acquisitions budget consists of library allocations to departments and new faculty, a fund used to support general undergraduate research, periodical and serial continuations including electronic, web indexes and databases, and a number of smaller items.
Annually, every department is allocated funds to purchase materials for the University Library. Each department is expected to establish its own policy regarding expenditures from this Department Allocation.
Department chairpersons will serve as or appoint a Library Representative. The Library Representative is responsible for approving all requests for purchasing library materials from the Department Allocation and submitting them to Acquisitions.
Requests for purchases from the Department Allocation may be made online or using official library request paper cards (initial supply is being sent to the Library Representative) and approved by the Library Representative according to the department's policy. In addition, individual department members may discuss library needs with their Library Liaison or other library personnel.
Please follow the instructions for submitting request cards.
- To Order Materials to be Placed on Reserve
To order Reserve materials, submit a completed library request card for each title to Denise Heimstead, University Library. This procedure is the same as it is for ordering other library materials: reserve material requests MUST be approved and initialed by the department library representative.
Note that the basis for reserve book purchase is 1 copy per 15 students. Reserve books will not be purchased for semester-long checkout for single students (as a substitute for text rental or purchasing a book by students.) The charge-back policy for reserve books is as follows:
copy 1, 3, 5 (or more depending on number of students per class) is purchased through the Library's departmental allocation.
copy 2, 4 is purchased through the Library's reserve budget.
Click here for loan periods for Reserve materials and general information about the Reserve collection.
- To Request the Purchase of a Periodical/Serial
Serials costs continue to rise almost unchecked (estimated 10% again this year). Therefore the Library needs to keep a careful check on the number and cost of new titles added to the collection. Each departmental request will be submitted to the library's Collection Development committee for possible approval. Our budget unfortunately does not allow for approval of all requests.
Since most periodicals are purchased for the calendar year, submit your request by November 1 to Mindy King, Periodicals Librarian.
Serials (annual reviews, annals, etc.) may be purchased at any time. Submit your request to Acquisitions.
For either, include the title of the periodical or serial, publisher, price and a short statement justifying its purchase; i.e., who and how many will use it. You will be notified shortly after the committee makes its decision.
- Film/Video Preview Policy
Films/Videos over $200 must be previewed before purchase. Since the Library no longer provides this service, preview arrangements should be made through your department. You may prefer to rent a film rather than previewing it. To see if the film is available for rent, check with Jim Maas in Film Rental at x4199 or e-mail to filmrent@uwsp.edu. To see the video preview procedures, click here.
- To Purchase Library Materials From Department, Not Library, Funds--A Reminder
If your department wishes to use some department funds to purchase library materials to be housed in the Library--not dictionaries, lab manuals, etc.--you may do so one of two ways:
- Transfer the amount you wish to spend to your present library allocation.
OR
- Give us an amount and an account number and your purchases will be charged against that account.
In either case, the decision of what to purchase is yours, just as with the materials allocation from the Library. The difference, of course, is the source of the funding.
The advantages of our providing this service for you include: the campus avoids inadvertently purchasing duplicate materials; the Acquisitions Department will process your orders; and the materials will be cataloged for the Library's collection, making those materials available to the entire university community. Contact Patty Cray (4205) to make arrangements.
- Finally
We wish to thank all departments for your active selection and early submission of requests. We will need your cooperation again this year to encumber all funds prior to purchasing deadlines. Steady receipt of requests will assist greatly in completing our tasks on time.
Please share this information with your faculty. Also, please duplicate the page, "Library Request Card Procedures," for all department members or visit us on the Web at:
http://library.uwsp.edu choose Departments and Collections | Collection Development | Annual Library Materials Allocation
If you need further assistance, contact your library liaison or Tom Reich at 346-4200.