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What is a Records Retention/Disposition Authorization (RDA)?

A Records Retention/Disposition Authorization (RDA), also referred to as a retention schedule, contains instructions as to the length of time, location, and form in which records series are to be kept and the method of filing records series.

The State of Wisconsin uses Records Retention/Disposition Authorizations to implement records policy. Once approved, an RDA becomes the legal basis for the disposition of records. In other words, an RDA approved for a particular records series, or group of related records, gives offices legal authorization to retain, destroy, or transfer records.

The State's Public Records Board (PRB) is responsible for the final approval of all RDAs. The Board's responsibilities are described under Wisconsin Statute 16.61, also referred to as the Public Records Law. As a state agency, UW-Stevens Point must conform to the provisions of Chapter 16.61 regarding the retention and disposition of state agency records.

Under Chapter 16.61 state agencies should submit retention schedules for all public records series in their custody to the PRB for approval within one year after a records series has been created.

RDAs expire or "sunset" after ten years to allow for the periodic re-evaluation of a records series. At that time the RDA must be updated and resubmitted to the PRB for approval.

There are generally two types of retention schedules: general, campus-wide RDAs and RDAs that are division or department specific. A scheduled records table listing records common to UW-Stevens Point offices is available from the Archives. Copies of department-specific RDAs may also be requested from the Archives.

Questions about records schedules or the scheduling of university records should be directed to the University Archives at  (715) 295-8929.

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This page last modified: Monday, January 30, 2012